Job Position: General Clerk III (ASM Clerk)
Job Location: NAS Whidbey Island, WA (VQ-1)
Summary:
Seeking an administrative professional, familiar with an aviation squadron environment, to provide administrative support services as an assistant to the Advanced Skills Management (ASM) Fleet Administrator at Naval Air Station Whidbey Island, WA.
Task Requirements:
- Perform clerical duties such as answering telephones, greeting visitors to the office and department, operating office equipment and answering questions regarding office procedures and policies.
- Prepare and distribute SE Licenses for assigned military personnel.
- Review for accuracy and format all maintenance training data within ASM submitted by military personnel and report discrepancies to the Assistant Maintenance Officer (AMO).
- Maintain office files including administering receipt, distribution processing, control and distribution of all incoming and outgoing correspondence, proper filing procedures, ensuring accurate and up-to-date files, proper record disposal, and updating/maintaining a tickler file for timely submission of recurring reports.
- Maintain and update command publications, notices, instructions, and directives periodically.
- Draft and review correspondence for completeness, grammatical and procedural correctness in accordance with Navy policies and command standards.
- Review and maintain documents for completeness prior to entering a tracking system while ensuring established guidelines are met.
- Perform data entry on computers utilizing current versions of Microsoft Windows, and Microsoft Office applications, i.e., Excel, Word, PowerPoint, and other related programs.
- Performs other job-related duties as assigned by the Site Manager and Assistant Site Manager.
Required Qualifications:
- US Citizenship is required.
- SECRET Clearance is required.
- Proficient using Microsoft Office applications (i.e., Word, Excel, PowerPoint, and Outlook)
- Strong attention to details and organization skills
- Excellent written and verbal communication
- Ability to work well under pressure.
- Ability to maintain effective working relationships, professional demeanor, and attitude.
- Must be dependable.
- Strong time management skills
- Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.
Work Environment
May be required to work in areas in or near a hangar/ flight line that may be noisy at times. May be exposed to moderate discomforts, such as heat, cold and wind. May be required to wear personal protective equipment when in or passing thru a hazardous area.
- Office environment (generally)
- Hangar and flight line (infrequent)
- The noise level in the work environment is usually moderate.
Position type: Full Time/Non-Exempt
Hours to Work: Monday through Friday, eight (8) hours per day. Evenings or weekends may be required as job duties demand. Hours are subject based on the needs of the squadron.
Base Rate: $19.74/hour
Benefits: Health, Life, LTD, 401K, FSA, Sick Leave, and Vacation
Education: High School Diploma or equivalent
Requirement: Must be U.S Citizen
Clearance Level: Shall possess and maintain a secret clearance